Managing Yourself Revised Edition (Management Extra)
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Keep in mind that your goal is not to mark off the most items; rather you want to mark off the highest priority items MacKenzie, Having a prioritized "to do" list allows you to say "no" to activities that may be interesting or provide a sense of achievement but do not fit your basic priorities. Time management experts recommend using a personal planning tool to improve your productivity.
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Examples of personal planning tools include electronic planners, pocket diaries, calendars, computer programs, wall charts, index cards and notebooks. Writing down your tasks, schedules, and memory joggers can free your mind to focus on your priorities. Auditory learners may prefer to dictate their thoughts instead.
The key is to find one planning tool that works for you and use that tool consistently. Some reminders when using a planning tool are:. Capabilities of PDAs vary by the model and some users include WiFi or cellular technology on their handheld device. Some suggestions for using your PDA to its capacity are:.
Most people find that disorganization results in poor time management. Professional organizers recommend that you first get rid of the clutter. A frequently used method is to set up three boxes or corners of a room labeled "Keep" — "Give Away" — "Toss. Immediately discard items in your "Toss" box. Your "Give Away" box may include items you want to sell, delegate, or discontinue so find a method to eliminate these items such as a yard sale, charitable donation, or gifts to friends or family members outside your home.
With the clutter gone, the next step is to implement a system that allows you to handle information e. Basically you have 5 options for handling information:. Block out time for your high priority activities first and protect that time from interruptions.
Even the busiest people find time for what they want to do and feel is important. Scheduling is not just recording what you have to do e. Good scheduling requires that you know yourself. Using your time log, you should have determined those times during the day when you are most productive and alert. Plan your most challenging tasks for when you have the most energy.
If you know you will have waiting time or commuting time, schedule small tasks such as writing a letter, jotting down a shopping list, reading or listening to educational audiotapes to capitalize on the time loss Lakein, Delegation begins by identifying tasks that others can do and selecting the appropriate person s to do them. Delegation means assigning responsibility for a task to someone else, freeing up some of your time for tasks that require your expertise.
Managing Yourself Revised Edition Management Extra Information
Delegation begins by identifying tasks that others can do and then selecting the appropriate person s to do them. You need to select someone with the appropriate skills, experience, interest, and authority needed to accomplish the task. Be as specific as possible in defining the task and your expectations, but allow the person some freedom to personalize the task. Occasionally check to determine how well the person is progressing and to provide any assistance, being careful not to take over the responsibility.
Finally, don't forget to reward the person for a job well done or make suggestions for improvements if needed.
Dodd and Sundheim, Another way to get help is to "buy" time by obtaining goods or service that save you a time investment. Management Extra can also be used in conjunction with management programmes of study aligned to standards. Each of the books has case studies, self assessments and activities all underpinned by knowledge and understanding of the frameworks and techniques required to improve performance. Management Extra provides managers and trainers with a handbook for action and development. A practical resource packed with all the relevant theory and suggested activities to support your professional development.
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